VirtualBoardroom

The Board Portal of Choice

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Overview

A secure board portal software which allows you to collaborate with others in the compilation of the board pack and then to share that and other key board information with directors.

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Improve governance by enabling board members to access online and offline from any device
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Compile and publish board packs securely, quickly and easily
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Easily manage late files and last minute changes
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Create board packs simultaneously in both electronic and print format

Boardpack® is a tool that sits within the portal which, very quickly, takes all your report files – Word, Excel, PowerPoint and PDF – and brings them together into one consolidated board pack. It is being used by company secretaries, administrators and boards around the world and can be accessed from anywhere at anytime. The directors can view their documents in hard copy printed format or in electronic format on any device or through our dedicated VBR App for iPad viewing and annotation.

How does it work?

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Key benefits 

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Enhances collaboration and rapid compilation of papers by administrators – cutting days of work into hours.
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Saves considerable time in creating and distributing board packs and other corporate governance information.
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Provides the flexibility of having both electronic and print-friendly packs generated at a click of a button – available online or in our dedicated app.
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Improved governance, keeping the board better informed with access to board communications, archived papers and other key reference information.
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Key features of the print version

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A provision for late additions and configurable printed tabs to assist navigation.
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New sections automatically start on a right-hand page with blanks inserted.
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 Sequential page numbering throughout the pack.
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A pull-out agenda option at the back of the pack.

Key features of the App

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Secure authentication and 5 digit app PIN lock.
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Document annotation including text notes, strikeout, highlight and freehand.
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Director-specific access with one point of entry for all directorships with organisations that use VirtualBoardroom.
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Dedicated folder for past and archived meetings for each board/committee and a dedicated reference library for each board/committee.
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Download the VBR app

The VBR app is a tool which increases security, portability and convenience for you and will enhance your board pack experience by allowing you to easily view and annotate your current board packs, archived board packs and other shared documents in a view mirroring your portal’s structure. All documents can be viewed offline and you can have access to hundreds of documents. If you need to make notes, you can, by using the annotation tools in the VBR feature-rich app.The VBR app is available both on the App Store and Google play helping directors and stakeholders to stay connected anywhere, anytime.

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Testimonials

“I've found that on the few occasions I've sought support from your team they have been extremely helpful and are very knowledgeable. No matter how small the issue, it was dealt with efficiently. I've certainly no complaints and I only wish that all support teams I have to contact were the same!”
Angee Relf PA to CEO, Faroe Petroleum
“I have always found Simplifie's support team to be very efficient and helpful. They are always on hand to resolve any technical issues even at weekends.”
Jan Baker BMO Global Asset Management (EMEA)
“The support we've received from the VirtualBoardroom team is first class. Their response is immediate and helpful. If I have a problem, no matter how small, they listen and I understand how they're going to fix it and when. Quality is not measured by cost, it's about how things are put right so we can get on with the job. VirtualBoardroom stands for customer service excellence, not just satisfaction.”
Susan Sullivan Board Secretary, Tŷ Hafan
“We have been using VirtualBoardroom for several years now, and I have to say that the technical support that we have received is exemplary. The response time with which the support team reply, after a call is raised, is second to none, and all replies are provided in the clearest terms (allowing all users, irrespective of their technical knowledge, to understand). ”
Kevin Cairns Weslo Housing Management
“We have been using VirtualBoardroom for around four months and in that short time we have experienced significant improvement in the effectiveness and efficiency of the way we produce board packs. The software has enabled us to professionalise our board packs and provides an accessible platform for Board members to view and critique the papers. The support team are very responsive; they are knowledgeable, helpful and patient. All this, and we are saving a few trees every year!”
Claire White Resources Manager, Cynon Taf Community Housing Group
“VirtualBoardroom is a superb board portal. It makes the collation of sensitive documents and the sharing of such, easy and effective.”
Claire Hunnable Senior Executive Assistant, Saffron Building Society
“VirtualBoardroom allows us to produce our board papers in a much more efficient way. It is quick and easy to publish large board packs, which are professional in appearance, and the system is good value for money. ”
Claire Payne Executive PA, Merthyr Valleys Homes

Request a demo

It will only take 30 minutes and we can either come to your office or show you online.

Book a demo